Time tracking for creatives

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An illustration of todo.vu's Kanban-style Task Dashboard.

​Finally, it’s easy to charge for creative work

Whether you’re a graphic designer, a copywriter, or a creative agency, todo.vu makes it easy to manage and charge for your work.

Integrating time tracking, task management and billing in a simple interface, todo.vu is made for dynamic workflows that involve many projects, many clients, and plenty of collaboration between colleagues, contractors and clients.

Screenshot of todo.vu task management and time tracking Kanban-style task dashboard with tasks for creatives displayed.

Track time with a single click

todo.vu can track every minute spent in your creative business–whether it’s time spent on a client-related or in-house task.

A simple click is all it takes to start and stop the timer and record your hours.

Never miss a billable moment

todo.vu tracks your time at your chosen hourly rates. Your hours will always have a value unless they’re marked as non-billable.

See everything

Time is tracked directly to tasks in todo.vu, which are linked to clients and projects. No time goes unaccounted for.

This means you enjoy valuable business insights on project and team progress, workflows, processes, habits, patterns and trends.

Charge your way

Prefer to charge a flat rate rather than an hourly rate for creative projects? No problem!

Use todo.vu to track your time and progress and identify patterns and trends in the way you work. That way, you’ll know exactly what you need to charge to be profitable–there’s no guesswork or estimating required.

Manage tasks, time & clients

todo.vu is task and project management, simple CRM, billing, and time tracking for creatives wrapped up in one tool that’s simple to use.

Conveniently manage consulting and agency work in just one place.

Make invoicing easy

Time tracked in todo.vu is recorded at an hourly rate and, if desired, with detailed notes.

That means you can create clear, accurate bills in todo.vu in minutes that neatly detail what work was completed, to which task and project it belonged, and when and at what rate it was done.


Visualize your work

Every task can be managed in a visual, Kanban-style to-do list which easily maps your workflow and organizes your work for every client and project quickly and clearly.

Never miss a task or a deadline again, and keep your team on track and up to date with real-time commenting on tasks, convenient client access and automatic email-to-task features.

Get paid what you deserve

todo.vu will calculate time and cost totals for you, but you can choose what your clients see on their bill. If you want to show them the hours worked and not the hourly rate, you can.

todo.vu can be used standalone or with invoicing software; attach digitized bills to your invoices as a unique URL. Your clients are unlikely to dispute what you’ve charged them when they can clearly see the ‘why’ behind every minute.

Start tracking your time today ​

It’s refreshingly simple.


First, set your hourly rates


  • Set different rates for team members and contractors
  • Assign tax rates for accurate billing totals
An animated GIF demonstrating how a user can change the hourly rates charged on tasks after the time has been logged to the tasks.


Then, create tasks


  • Enable clients to add tasks directly via email; emails are automatically converted to tasks and linked to your client
Screenshot of todo.vu time tracking software demonstrating how time can be synced to Google Calendar to display actual hours worked and due dates.
A screenshot of an open Task in todo.vu

  • Connect todo.vu to Google Calendar or iCal
  • Collaborate on and keep track of your tasks with real-time commenting and push notification features

Now, track time to those tasks


  • Start the timer with a single click
  • Track time as it happens, or log time manually afterwards
  • Track and log time directly to specific tasks
  • See at a glance who is working on what in real time
  • Visualize project progress in real time


A screenshot of todo.vu time tracking showing how a user can start the timer from within the task listing on todo.vu's kanban-style task dashboard.
A todo.vu time billing report example for a creative business.


And easily bill for that time


  • Get accurate billing as todo.vu calculates time & cost totals to tasks, projects and clients based on your tracked time
  • Add your logo and branding to your billing report
  • Attach to your client invoices with a unique URL

Because I used so many different tools before I found todo.vu, I wasn’t truly committed to any of them, and I’d often forget to log my billable hours. As soon as I started using todo.vu, I realised how much money I was losing because I was doing this!

Now, I can easily log all my billable hours and get paid accurately. I can also provide my clients with detailed reports that show exactly how long it took me to complete their tasks. I like how professional the billing reports look with my logo, which I easily attach to every invoice I send.


Google Ads Consultant & Copywriter

Start using todo.vu right away

Let todo.vu transform the way you work.

Start your free 14-day trial of todo.vu time tracking for creatives today. Here are a few tips to get you started!



Set billing rates on projects and staff. Select which time is billable, raise detailed invoice reports. Provide clients with detailed time reports.



Track everything you or your team does – in-house tasks, personal tasks, and client project work all in one place.



Track your time directly on your tasks with simple, intuitive, visual tools. Most other systems only track time to a project level.



Each workspace has it’s own email address. You and your clients can email tasks directly into todo.vu. Attachments are included. Setup rules for assigning tasks from email.



Create real recurring tasks that sync with a calendar and can be individually updated, each with independent reminders. Read more about how we built the best repeating tasks system.



Synchronise your task due dates with any iCal compatible calendar. Ideal for Google and Office365 Calendars.



Clients can be invited to just see work associated with their business. Contract staff can be restricted to specific clients. Any tasks can be made private.

*Never pay more than the capped price, no matter how many users you add.

All workspaces start with a 14-day trial period with all features enabled and unlimited users.

During the trial, we reward you for exploring todo.vu by giving credit for performing various actions in your workspace. It’s like an Easter egg hunt!

After the end of the trial, the credit you have earned will reduce the cost of your subscription. Or you can decide to use our Free Solo plan forever.

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