todo.vu workspaces

The todo.vu workspace is the core interface on which todo.vu users can manage tasks and projects; communicate with clients, contacts, and other users; track billable and non billable time; and much more.

If you created a todo.vu user account, a todo.vu workspace will have been automatically created for you, and you are the owner of this workspace.

If you were invited to join todo.vu by someone else, such as a manager, you will have access to their workspace.

It is easy to create your own workspaces, and one user account can own and have access to unlimited workspaces.

In this help article, we’ll cover:

• todo.vu workspaces
• how many workspaces you need
• creating a new workspace
• your workspace settings
• switching between workspaces in one account
• subscription information

 

About todo.vu workspaces

The todo.vu workspace is the core interface on which todo.vu users can manage tasks and projects; communicate with clients, contacts, and other users; track billable and non billable time; and much more.

Every todo.vu workspace houses its own unique set of tasks, clients, projects and users, as created and managed by the workspace’s owner and admin users. Every feature in todo.vu, like creating tasks, creating billing reports, and tracking time, operates within a specific workspace.

What’s the difference between a todo.vu account and workspace?

todo.vu workspaces and todo.vu accounts function interdependently.

The todo.vu workspace is the actual interface used to manage tasks, track time, collaborate with a team, and so on. Workspaces operate as separate environments where unique data is managed and stored, and to which user access is controlled.

The todo.vu account simply holds a user’s details, some system settings and credentials to access workspaces.

If it helps, you can think of your account as the key that unlocks access to certain workspaces.

Learn more about todo.vu user accounts here.

How many workspaces do you need?

Typically, you should only need one workspace for each ‘Business’ that you operate; you shouldn’t need to have more than one workspace per business unless your operation has distinctly separate departments and teams.

We use the term ‘Business’ loosely; many users will have one workspace for their personal tasks and one for work.

Workspace settings

You can access your workspace settings and information by clicking on your avatar in the bottom left-hand corner of your workspace, next to the help button: (?).  Select ‘Your profile and account actions’.

From within your Workspace settings, you can see workspace details, any pending workspace invitations, and:

• create a new workspace
• set your default workspace (i.e., the workspace you open upon logging in to your todo.vu account)
• set up your notification email address
• set up email integration.

For more information on these settings, see our Help Article: Setting up your todo.vu workspace.

Create a todo.vu workspace

If you want to create a new todo.vu workspace, whether it was you who initially signed up to todo.vu or not, you can do so in your own todo.vu account.

Be aware that when you create a new workspace from within a todo.vu account, that new workspace will be associated with the same email address connected to that account. If you want a separate todo.vu account and workspace connected to a different email address, you will have to sign up for todo.vu using that email address.

To create a new workspace:

• Go to your Workspace Settings either by (1) clicking on your profile avatar in the bottom left-hand side of your current workspace, selecting ‘Your profile and account options’ and then ‘Workspaces’ from the menu on the left-hand side, OR (2) simply navigating to the following link when already logged in to todo.vu: todo.vu/your-settings/workspaces.
• Then, select ‘Create new Workspace’ at the top right-hand side of the screen.

Note: You can seamlessly toggle between workspaces by clicking on your workspace’s name and navigating to the bottom of the drop-down list.

Under ‘Change Workspace’ you will see each Workspace that’s connected with the email address you are logged in with. See below for more details.

Stwitching between your account’s workspaces

Your todo.vu account allows for seamless navigation between your available workspaces. This is especially helpful if you are using todo.vu with more than one company or business, ensuring that the flow of your work is not disrupted by a clunky sign-in and sign-out process.

As you know, each of your workspaces are connected through your one user account. You can easily toggle between your workspaces through the drop-down menu that appears when you click on your workspace’s name from the fixed header bar.

todo.vu’s subscription plans

todo.vu’s subscription plans apply to your workspaces, not to your account. Specifically, workspace owners will pay for the number of todo.vu users they want to have access to the workspace.

In fact, one user can create and own as many workspaces as they want, and if you are the only user on your workspaces, you can use them for free on the Solo Free plan forever.

However, certain elements and functions of the Solo Free workspace are restricted, so many solo users opt to pay for a premium subscription with just one user ‘Seat’ at $9 per month instead.

That said, all todo.vu plans include access to the core functions of:

• tasks
• clients
• projects
• time tracking
• billing.

The particulars of each subscription plan are as follows. Please visit the Pricing web page for more information:

Business Time Plan – $9/User ‘Seat’/Month

A Business Time plan allows you to invite multiple users into your workspace, and grants full access to every todo.vu feature, including personalised workspaces and Billing Reports.

 

The Business Time plan also allows for additional storage per user, up to unlimited storage.